Payroll Coordinator

Job Description

The Payroll Coordinator will act as liaison between community business office managers, finance and human
resources departments to ensure the accurate and timely processing of payroll.

Essential Functions:

• Shows up to work on time, as scheduled, with professional appearance and demeanor
• Demonstrates the desire to quickly resolve any/all payroll related questions, issues or concerns with the highest level of customer service and empathy
• Assists with timely training for new community payroll designated staff members, and re-training as needed on payroll systems, scheduling, HRIS, etc. as needed
• Ensures the accurate application of payroll and benefit deductions, wage garnishments, and other withholdings as required and directed
• Sets up and maintains direct deposit, and the timely delivery of final paychecks
• Kindly coaches and trains end-users ensuring full resolution of questions or problems
• Monitors systems performance, reporting issues or anomalies proactively
• Monitors employee leave time, pay changes, calculating and inputting data when necessary and reporting to HR and/or Accounting when issues arise
• Coordinates procurement of technology hardware (Timeclocks), and software (PayCor), troubleshooting issues and providing training as directed
• Follows all Payroll Policies and Procedures
• Remains current on applicable tax laws and payroll regulations (tax calculations, withholdings and their accurate reporting)
• Creates, audits and reconciles payroll reports and annual filings (W-2, 1099s, 5500s, etc.) as directed, ensuring accuracy
• Provides input on payroll related systems, hardware and software to improve efficiencies of the department
• Remains up to date on all related laws and company payroll policies
• Other duties as assigned and related to the position

Essential Soft Skills:

• Treats everyone fairly with kindness, dignity and respect
• Communicates in a professional manner with everyone associated with the business 
• Demonstrated ability to actively listen and respond kindly even when others express negative emotions (frustration, anger, etc.)
• Leads by example, expressing positivity exhibiting ethical behavior, demonstrating the desire to work harmoniously with others
• Uses good judgement making independent decisions when necessary
• Ability to read, write and understand the English language
• Outstanding oral/verbal, and written communication skills
• Works well with all levels of personnel within the company
• Ability to work under pressure and maintain composure, remaining calm in stressful situations

Qualifications:

• Associate’s degree or equivalent experience – Bachelors preferred
• 1-2 years of experience in a related position preferred
• Experience with payroll software – PayCor preferred – with Excel expertise
• Ability to work under deadlines and deal with work related stress
• Outstanding attention to detail – ability to audit for long periods of time
• Familiarity with standard office equipment (computers, copy machines, etc)
• Proven success maintaining professional relationships and communication

Compensation: $22-32/hour DOE