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Executive Administrative Assistant 117 views

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Job Opening: Executive Administrative Assistant

 Location: Beverly Hills, 90210

Schedule: Monday – Friday 8:30 am – 5:30 pm

Triumph Properties Group is currently seeking an in-office Executive Administrative Assistant to work with the owners of the company, as well as the Director of Operations, for a family-owned Real Estate Investment , Management and Development Company. The ideal candidate will be a detail oriented, versatile multitasker, that takes pride in one’s work and is capable of leading by example. This individual must have a positive can-do attitude. Work experience which includes an understanding of residential real estate, property management, and preparing applications and contracts is required. For more information on the company please visit www.triumphproperties.com.

Job responsibilities:

Review of resident leases and security deposit refunds

  1. Maintain all corporate and transactional documentation on Epicor (Docstar) document imaging system
  2. Assist Director of Operations in preparing contracts, leases and other correspondence with lenders, staff members, vendors and residents.
  3. Preparation of documentation including loan applications with lenders, FNMA, HUD and other lender and entity requirements.
  4. Transaction coordination of purchases and sales of multifamily properties including documentation, escrow and title coordination.
  5. Prepare documentation and tracking reports for bank, private equity, hedge fund investments and brokerage accounts.
  6. Interface with VOIP vendor and IT consultant to ensure our electronics are operating at optimum performance and efficiency. Must be willing and capable of understanding and operating the administration of the day-to-day changes. Help organize and hold IT accountable for the company’s inventory and operation.
  7. Maintain entity documentation including amendments and annual filings. Familiarity with electronic filing software is a plus and will be a part of this position’s responsibility.
  8. Interface with VOIP vendor and IT consultant to ensure our electronics are operating at optimum performance and efficiency. Must be willing and capable of understanding and operating the administration of the day-to-day changes. Help organize and hold IT accountable for the company’s inventory and operation.
  9. Office management and other administrative functions including ordering corporate office supplies. Fedex, mail, etc.
  10. Assist with employee recognition programs

 

Job Requirements

  1. Minimum of 5 years of relevant work experience in residential real estate and property management
  2. Excellent follow-up and follow through is required.
  3. Desire to work in a fast-paced environment.
  4. Able to multi-task different responsibilities without losing attention to detail.
  5. Excellent written and verbal communication skills
  6. Proficient in all computer applications MS Office applications such as Word, Excel and Outlook.
  7. Software experience with Epicor ( Docstar) , Dropbox, Docusign a plus

 

Compensation: $75,000 – $90,000, plus benefits.

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